2018

AGM MOTIONS

1. Adopt a new (updated) constitution (17 pages): Charities Act 2011: “Charitable Unincorporated Association”. Original constitution 1975; amended 1984 and 1993.

Summary of key changes;

a) Twenty members entitled to vote upon the business to be conducted at the general meeting; or (ii) 5% of the total membership at the time, whichever is the greater.  

b) The number of Trustees shall not exceed 12 (twelve), whenever possible two from each of the six old Counties and not be less than 6 (six), whenever possible one from each of the six old Counties or an alternative configuration determined by the Trustees if necessary.

c) Each of the Trustees shall retire with effect from the conclusion of the annual general meeting next after his or her appointment but shall be eligible for re-election at that annual general meeting.

d) The maximum time any individual can be a Trustee is 3 (three) years (namely three elections) after which they cannot be re-elected for at least 1 (one) year.

e) The Trustee Management Committee quorum shall be one third of the total number of 12 (twelve) Trustees namely 4 (four)

f) Rules or bye-laws created by the Trustees will be presented to the membership for adoption by resolution at the next general meeting of the Charity. This will normally be at the AGM in December of each year.

g) The Charity in general meeting has the power to alter, add to or repeal all the rules.

Proposed: T. Emrys Jones (chair) Seconded: Trustees

PASSED 2018 AGM (Charity Commission informed etc.)

2. Amend Additional NWSDS Rules (no. 7) from “Judges are expected whenever possible, to give out marks gained or lost as soon as possible after the completion of each run” to read

“Judges are expected, to give points gained or lost at the end of the trial to competitors who request them through the trial Secretary”

Existing rule not generally adhered to and therefore discredited.

To help young handlers / beginners in particular and those handlers wanting to evaluate their own or their dogs progress.

Proposed: T. Emrys Jones (chair) Seconded: Trustees

PASSED 2018 AGM (added to rules/diary)

3. Remove Additional NWSDS Rules (no. 10) “The Committee accept no liability whatsoever for any loss or damage that may be caused during the Trials and that the Public are on the ground at their own risk.

Rule not compatible with current law. Affiliated Societies are encouraged to obtain Public Liability insurance. 

Proposed: T. Emrys Jones (chair) Seconded: Trustees

PASSED 2018 AGM (removed from rules/diary)

4. Add to Additional NWSDS Rules “Any dogs used at the letting out pen at the annual NWSDS Championships should be easily identifiable e.g. by wearing a bright / florescent dog coat / jacket. Affiliated Societies are encouraged to adopt the same rule”

Proposed: Ceri Jones   Seconded: Sue Main

DEFERRED 2018 AGM

5. Agree that NWSDS sponsors a maximum of 15 trials to the sum of £35 each for a free to enter Class 3 for Young handlers (<18) and Beginners (a max. of up to 2 calendar years trialing in last 10 years) to be held preferably on a separate day. A maximum of 15 trials to be sponsored each year for 3 years, subject to an annual review.

Approx. 25% of trials / £10, £5, £5 prize money plus £15 for trial = £525 max. per year.

Positive initiative to address concerns about low number of new handlers and to encourage beginners involved in clinics etc.

Positive use of reserves to actively promote Society’s charitable aims

Funding to come from a restricted reserve fund of £1,800 (3 years)

Proposed: T. Emrys Jones (chair) Seconded: Trustees

PASSED 2018 AGM (added to diary)

6. Add to Additional NWSDS Rules “Entry requirement for Class 2: Dogs not having won 1st or 2nd in an Open trial OR not having won 1st or 2nd more than three times in a Class 2 trial.”   

Proposed: Beate Behr   Seconded: Cyril Humphreys

FAILED 2018 AGM

7. Nursery rules 2019

Replace the existing rules with the following (additions in bold):

a) ONLY NWSDS MEMBERS WHO ARE RESIDENT in the old counties of North Wales i.e. Anglesey, Caernarfonshire, Denbighshire, Flintshire, Merionethshire and Montgomeryshire

ARE ALLOWED to run in the NWSDS HEATS AND NURSERY FINAL

AND therefore allowed to represent NWSDS at the All Wales Nursery Final.

b) Every dog competing must:

i) Be under 3 years of age from the 1st November of the current year.

ii) Not have been placed 1st to 6th in an Open trial or won a Class 2 trial.

iii Not have been the winner of any previous NWSDS Nursery Final.

c) Competitors who qualify for the NWSDS Nursery Final must have provided a completed breeding form (form in annual diary) to the Secretary at least 2 weeks before the Final in order to run.

d) After the 1st October a nursery dog placed 1st to 6th in an Open trial or winning a Class 2 will be allowed to continue to compete.

e)Where any dog is excluded from the NWSDS Nursery Final by virtue of any of the above rules the next highest pointed dog in the relevant Heat(s) will qualify for the Final.

f) Entry fees: a common fee of £3.00 per dog. £1.50 in whole or part to cover trial expenses and £1.50 used to offset the cost of insurances.

g) Scored running cards may be requested from the Judge after each Heat.

h) The number of finalists will not be less than 30 or more than 36 irrespective of the number of qualifying Heats.

i) Only the same combination of handler and dog may qualify for the Nursery Final (the running order will be randomly drawn).

j) Six keepsakes (no cash prizes) will be awarded at the NWSDS Nursery Final.

k) The first 15 (plus 2 reserves) in the NWSDS Nursery final will represent NWSDS at the All Wales Nursery final.

Proposed: T. Emrys Jones (chair) Seconded: Trustees

PASSED 2018 AGM (added to rules/diary)

Existing rules for reference

1. All competitors must be members of the NWSDS.

2. Entries are restricted to dogs NOT having run on a trial field prior to 1st August of the current NWSDS nursery trial season.

3. Dogs aged 3 years or over on the 30th November of the current nursery trial season will NOT be eligible to compete.

4. Entry fees: a common fee of £3.00per dog. £1.50 in whole or part to cover trial expenses and £1.50 used to offset the cost of insurances.

5. Scored running cards may be requested from the Judge after the trial.

6. The number of finalists will not be less than 30 or more than 36 irrespective of the number of qualifying heats.

7. Only the same combination of handler and dog may qualify for the nursery final running order.

8. Six keepsakes prizes (non-cash) will be awarded at the final.

9. Only the first 15 (plus 2 reserves) in the NWSDS members Nursery final, who are resident in the old counties of North Wales i.e. Anglesey, Caernarfonshire, Denbighshire, Flintshire,   Merionethshire and Montgomeryshire, will represent NWSDS at the All Wales Nursery final.

2019

TRUSTEES DECISIONS (27.06.19)

  1. Agreed to increase current year (2018/2019) S&T remuneration from £2,500 to £3,000 2018/2019. Commensurate with workload and payments in other areas.
  2. Young handlers 50% membership discount: NOT SUPPORTED
  3. Trustees information pack (responsibilities etc.) CIRCULATED.
  4. Agreed to propose at 2019 AGM that Vice Chair organises CCDGC/NWSDS standalone trial every year i.e. 2020 Anglesey.
  5. 2019 Victor Ludorum pilot commenced (on website).Award to be given at annual dinner (if pilot sustainable). ADD TO DAIRY 2020
  6. National qualifying points 2019. Agreed to strongly recommend inclusion of pen and shed at 2020 Open trials if practicable (Affiliated Societies Trials) & to note in Diary “qualifying points awarded”. ADD TO DAIRY 2020
  7. From 2019, in order to promote membership (including the annual diary) trial dates will only be advertised in the Farmers Guardian i.e. not ISDS website. New dates and any changes will continue to be posted on the website and social media: NOT SUPPORTED
  8. Nursery League qualification points system: NOT SUPPORTED

TRUSTEES DECISIONS (17.10.19)

  1. Agreed to propose at AGM what, if any, excesses should apply to any future sheep insurance claims.
  2. Agreed to purchase 50 Red and 10 Yellow sheep collars from reserves if ‘lycra’ pull over versions can be sourced.
  3. Agreed to seek sponsorship to purchase VL perpetual trophies (2) i.e. CSJ first option
  4. Confirmed that Gwynfor Owen and John Whiteley will be resigning at AGM
  5.  Agreed to hold an additional Nursery Heat at Newtown.
  6. Agreed to propose at AGM that the Society adopts and adapts as necessary the ISDS disciplinary procedure.
  7. Noted that EP, Denbigh has retired after many years timekeeping at trials. Agreed to offer him a meal at the Annual dinner

AGM MOTIONS (05.12.19)

(1) Add to NWSDS rules: Any dogs used at the letting out pen at the annual NWSDS Championships should be easily identifiable e.g. by wearing a bright / fluorescent dog coat / jacket. Affiliated Societies are encouraged to adopt the same rule (deferred from 2018 AGM).

Proposed: Ceri Rundle Seconded: Sue Main

Amendment: to pilot 2020 and review at 2020 AGM

PASSED (for 16 / against 6)  

(2) Amend current rule 9: “Judges are expected to give points gained or lost at the end of the trial to competitors who request them through the Trial’s Secretary” ADD “Under no circumstances should judges be approached directly during or after the trial. Any instance will render the member liable to disciplinary action”

Proposed:  Chair   Seconded: Vice chair  

Amendment: ADD During and after the trial. “Competitors or their agents are prohibited from approaching a Judge to seek to discuss or influence the award of points. Such an approach is gross misconduct and will render them liable to investigation” ISDS rules for trials 6.2 zc.

PASSED 

(3) Nursery Rules no.5 Current: After the 1st August a dog placed 1st to 6th in an Open trial or winning a Class 2 will be allowed to continue to compete.

New: After the 1st August a dog placed 1st to 6th in an Open trial will be allowed to continue to compete in the current season but not future years.  A dog so placed before the 1st August of the current season will be unable to compete in any future Heats.

Proposed:  Chair   Seconded: Vice chair

PASSED

(4) Trial entry criteria Current: DOSBARTH 2/CLASS 2: Dogs who have not been placed 1st or 2nd in an Open trial, held anywhere in the world

New: DOSBARTH 2/CLASS 2: Dogs who have not been placed 1st or 2nd in an Open trial, held anywhere in the world. Dogs that have won two or more Class 2 trials must run in the ‘Combined’ class if one is available.

Proposed: Chair   Seconded: Vice chair

FAILED

(5) NWSDS Class 3 sponsorship 2019 to 2021 (subject to annual review)

Take up by new and inexperienced handlers and dogs in 2019 was less than hoped so NWSDS sponsorship will unfortunately not be continued in 2020 and 2021 (Trustees decision). The total number of trials 17, total runs 40, average per trial 2.4. Cost from reserves £390.

Instead Affiliated Societies trials will be encouraged to run their own NWSDS Class 3

New entry criteria: “Handlers (not dogs) that have won no more than £15, anywhere in the world”. Entry fee £2. Prizes £5, £3, £2 or rosettes.

Amendment: UK & Ireland based handlers…..not won a single prize of more than £15

Proposed: Chair   Seconded: Vice chair

PASSED

(6) NWSDS sponsorship Mentor trials: The Society will provide financial support, if requested (max £50 per trial up to £500 per annum), for dedicated Mentor trials i.e. experienced handlers will provide mentoring at a trial open to new and inexperienced handlers (less than 5 years trialing) only or in conjunction with a local class or Nursery Heat. Mentors will accompany handlers at the post and if helpful can accompany them walking the course during their run(s).

Proposed: Chair   Seconded: Vice chair

Amendment: “non-competitive” & to pilot 2020 and review at 2020 AGM

PASSED

(7) CCDGC/NWSDS Class 2 trial: That the Vice Chair organises a standalone trial every year i.e. 2020 Anglesey.

Proposed: Chair   Seconded: Vice chair

PASSED

(8) Society Championships: The young handler competition be restricted to competitors aged 21 or under (one class only) from 2020. The John Beck trophy for winner and the Magnox trophy for best OLF (same structure as the Singles Championship). Six cash prizes to be awarded £15, £10, £5, £5, £5, £5 (total £45)    (£90 current <18 and <25)

Proposed: Chair   Seconded: Vice chair

PASSED

(9) Sheep insurance: Affiliated Trial Society’s membership includes sheep insurance in the event of any loss at a trial. It is proposed to ADD that “in the event of 2 claims being made in 2 recurring years a £50 excess per sheep will apply for the following 2 years”.

Proposed: Chair   Seconded: Vice chair    

FAILED  

(10) NWSDS Disciplinary procedure: The Society currently does not have a written policy. It is proposed that the ISDS policy be adopted and adapted as necessary. 

Proposed: Chair   Seconded: Vice chair

PASSED     

(11) Associated trials recommendations: To ensure consistency and fairness when a trial has 2 sessions,  entries for both sessions will be open / bookable at the same time on a ‘first come basis’ i.e. both sessions bookable on arrival. No pre booking, telephone bookings, or booking on behalf of absent handlers permitted.

To be noted in 2020 diary as: “Both sessions bookable from start time, no other bookings taken”

Proposed: Chair   Seconded: Vice chair

FAILED (for 8 / against 12)  

(12) Associated trials recommendations: The entry fees for non-members of the NWSDS at all Affiliated Societies trials be £2 more than for paid up members in all classes. Membership to be determined by the competitor’s good faith.

Proposed: Chair   Seconded: Vice chair

FAILED

(13) Associated trials recommendations (fund raising): The Society encourages Trials to notify the Secretary of donations given to  charitable causes so that they can be publicised on social media (to promote the Society’s charitable status).                                                

Proposed: Chair   Seconded: Vice chair  

PASSED

(14) Associated trials recommendations: It is strongly recommended that a pen (means of containment with gate) and shed or single be included if practicable and required in order to qualify for National points. Note: may not be necessary if ISDS rules changed 2020.

 To be noted in 2020 Diary as  “National qualifying points awarded”.

Proposed: Chair   Seconded: Vice chair

PASSED

 

2020

TRUSTEES DECISIONS (20.02.20)

  1. Agreed to post on website / FB offer of possible help from NWSDS members if needed by any Affiliated Trials which are finding it difficult to find sufficient committee members / helpers.
  2. Trustees Indemnity Insurance (TII) discussion paper considered – agreed S&T to obtain quote for further consideration at next meeting.
  3. Policies and procedures – motion AGM
  4. Disciplinary procedure – motion AGM
  5. Complaints procedure – motion AGM
  6. Agreed S&T remuneration (December 2020) in light of developments and charity  duties.
  7. NWSDS trials – agreed that the Committee should be advised of all arrangements for Championships trials agreed by the local committees e.g. judges, trial fields, number of sheep to be used etc. in order to maintain a minimum standard as far as practically possible.
  8. National Qualifying points – agreed that trials should continue to be encouraged to include a pen and single/shed as required to gain points e.g. within the same time limit if it helps!?
  9. Nursery Qualifying league table 2021 – agreed not to pursue.
  10. Mentor trials 2020 – noted that no trials have been organised to date but several nurseries have invited entries from locals/beginners (need to encourage more to follow suit).
  11. Agreed to propose increasing entry fee for Nursery Heats from £3 to £5 at AGM 2020 (half to NWSDS as now).
  12. Agreed to arrange first meeting in 2021 in January instead of February.

TRUSTEES DECISIONS VIRTUAL MEETING (25.06.20)

  1. Agreed that the Society’s position (including the ISDS) remains unchanged from that posted on the website and social media in March. If it is possible to socially gather and travel in the next few months in Wales, it may be possible to run a few local trials and complete elements  of the Nursery season BUT only if ISDS insurance which is currently voided is reinstated and local committees and communities are prepared to arrange/host trials. NWSDS cannot be associated in anyway with any event that is uninsured.
  2. Agreed that previous decision stands and 2021 diaries will NOT be sent to individual members who have not paid their 2020 subscription.
  3. Agreed that Trials who have not paid membership in 2020 will ONLY have a single line entry in the 2021 diary noting only the date and venue
  4. Agreed not to impose a rejoining fee of £5 in 2021 for unpaid members and trials.
  5. Agreed in view of the Covid-19 restrictions to ‘void’ the 2020 provisions. Consequently, the Chair will remain with Montgomeryshire for 2021 and that Anglesey will now take the Chair from 2022. Arrangements already made for the NWSDS Championships / Nursery Final / Dinner and Class 2 trials in 2020 can hopefully be revived and rearranged for 2021 (in full or in part).
  6. Also agreed that in these exceptional circumstances that the Trustees terms of office be adjusted accordingly – noting that Arwel Staples will still be replaced by Arwel Ll. Owen for Ynys Mon in 2021.

 TRUSTEES DECISIONS VIRTUAL ZOOM MEETING (18.10.20)

  1. Trustees Indemnity Insurance: Agreed that quote for TII of £426.71 be included in an updated baseline budget for consideration of long term viability at the next meeting.
  2. Welsh ISDS Directors: Agreed that S&T to write to E.W. Edwards acting President to request update on next steps with regard to recent correspondence between Directors and Council i.e. to be followed up any  further? plans to share letters with Welsh members? NWSDS willing to allow use of their media platforms provided SWSDTA agree to do the same.
  3. Trustees : Agreed to nominate Gwynfor Owen (Anglesey) and to pursue vacancies for Caernarfonshire and Meirionnydd (Trustees).
  4. AGM 2020: As a result of covid-19 restrictions, agreed to postpone the planned 2020 AGM until 30th April 2021 at the latest otherwise next will be on 2nd December 2021. Any urgent matters requiring determination in the interim to be decided by email/messenger.
  5. Trials:Agreed to postpone the 2020 ‘Nursery Final’ until end of February 2021 at the latest.
  6. Diary: Agreed to produce 2021 diary in .pdf electronic form to control costs. To publish at the end of March to give maximum opportunity to include planned trials. Updates and changes to be posted on the website as presently.
  7. PL/EL Insurance: Agreed to cancel FUW insurance policy (August 2020/2021) to control costs. Cover to be rearranged from when required in 2021.
  8. Nursery Heats: Agreed to increase the entry fee for NWSDS Nursery Heats 2021 from £3 to £5 from 2021 – motion AGM
  9. Annual dinner: Confirmed that the 2020 Annual Dinner has been cancelled (covid-19 restrictions)

2021

TRUSTEES DECISIONS VIRTUAL ZOOM MEETING (24.01.21)