COVID-19 ADVICE (3rd Aug.)
Welsh Government has confirmed that it is now possible to hold trials (13th July).
“We are making changes to the regulations to allow larger gatherings outdoors of up to 30 people where these are organised and supervised by a responsible person. This will allow sports and leisure activities, such as fitness and dance classes, to take place outdoors, as well as collective worship. This will include charities, businesses, and sports clubs and a risk assessment will need to be carried out”.
Do the rules on organised outdoor activities still apply? (3rd August)
“Outdoor gatherings of more than two households or extended households no longer need to be organised by a business, a public body or charitable institution, a club, or the national governing body of sport or other activity. Social distancing should still be maintained between people who are not part of the same household (or extended household)”.
“Those organising such events will generally hold a duty of care to those attending the gathering, which means they should ensure the event is as safe as possible”.
“Now that gathering outdoors in groups of under 30 is allowed, there is no ban on playing sports”.
Our insurers (currently provided through the ISDS) have been asked to reinstate our Public Liability & Employers Liability cover and we still await a date for this to be reinstated (24th July)
SWSDTA insurance is provided by the FUW and they have provided cover, as a result their trials can recommence subject to compliance with applicable Welsh Government Covid-19 regulations and guidance.
NWSDS’s primary concern, as always, is to safeguard the health and well-being of all organising committees, volunteers, local communities and participants. The following guidance is provided with this aim in mind and to ensure that Health and Safety protocols and safeguards are in place.
Our insurers already require organisers to undertake a written risk assessment, to ensure safeguards are in place in order to mitigate identified risks and this now includes compliance with applicable Welsh Government Covid – 19 regulations and guidance.
These safeguards include* (see also the Welsh Government guidance ‘safe ways to operate’)
- Requiring people not to attend a trial if they potentially have symptoms of coronavirus or have been exposed to a person who has tested positive.
- Ensure that social distancing is maintained at all times (2m) between all persons on the trial field.
- Ensure that the number of people on the trial field is managed so that it is limited to the maximum allowed i.e. 30 (list everyone for tracing purposes).
- This is being interpreted as 30 individuals in total at the gathering in one day. So, people coming and going as long as there is only 30 max. on the field at any one time is currently not approved as the gathering could then be far in excess of 30 individuals.
- Only one gathering should be held per day (but can have a morning and an afternoon session with the same people).
- Keep a list of everyone involved in the gathering and their contact details should ‘test and trace’ be required.
- Provide hand sanitiser and /or hand washing facilities (paper towels to be used) on the trial field that is readily accessible to all persons attending.
- Provide hand sanitiser on the outside of toilet facilities to be used for door handles etc.
- Ensure that if catering is provided that it is a takeaway service (no indoor facilities of any kind where persons may mix will be provided e.g. marquees).
- Ensure that vehicle parking allows occupants to maintain social distancing.
- Arrange for trial to be ‘pre-entry’ (unaccompanied competitors) and ensure that no more than 30 people in total gather on the field (including local committee etc.).
- If the total allowed at a gathering is increased e.g. 100 and ‘on the field’ entries are taken this should happen behind a screen e.g. a car / caravan window and not taken inside any trailer or caravan.
- Competitors may like to consider sharing their trialling opportunities so as as many people as possible get the chance to compete.
- Ensure that no entry cards are used i.e. no exchanging / passing of cards. Judges to confirm name of competitor and dog before going to the post, maintaining 2m distance.
- Ensure that if scores are posted that they are only shared by the judge by text / email i.e. no paper is used.
- If a gate is needed to access the course it is sanitised after each use.
- Ensure that no competitors touch or handle the post or any other equipment used on the course.
- If a pen is to be used it should be open with any gate used only as funnel i.e. no rope to be used / held by any competitor.
- Competitors should not share any personal equipment e.g. crooks.
- Letting out and exhaust pens should only be managed by the local committee observing social distancing and sanitation requirements.
- Ensure that signage is provided stating the on-field regulations and that all persons on the field are responsible for following all the organiser’s requirements. If a person is considered to have breached any of the trial’s regulations and it is reported, the Society may consider taking disciplinary action.
- Ensure that no spectators are invited to attend a trial.
* This list is not exhaustive
NWSDS intend to recommence the published trials diary programme once insurance is available (not applicable to shows) subject to trials organisers confirming their intention to hold their trial as published in the diary and in line with any guidance issued by our insurers and all current Covid – 19 regulations (Wales).
* Please note that ISDS have reiterated that National points will not be awarded.
A risk assessment template and posters are available on the NWSDS website.
The Society appreciates that there could be many reasons including local community concerns why organisers may decide not to hold their planned trial. There is no expectation whatsoever that any trial should be held in 2020. It is absolutely down to each local committee to decide. The Society is particularly mindful of the need to ensure local community support and not to do anything that may prejudice any future event or could cause the Society to be brought into disrepute.
In any event, all remaining trials in the diary are asked to please notify the Society secretary of their intentions as soon as practicable.
Trial organisers will be contacted if no notification is received.
Changes to the trials diary including confirmation of trials that are being held (including additional or rescheduled trials) and those cancelled or postponed will be publicised on the website / social media.
The Secretary will email / post on the website etc. the date from which insurance is available and our diary recommencement date (no immediate plans as of the 3rd August).
Please note that any affiliated trial society can make their own insurance arrangements but NWSDS cannot publicise the trial or be associated with its organisation in any way because of the Trustee’s personal liabilities unless proof of insurance is provided.
If you require any further advice please contact the Secretary.
Thank you for your cooperation.