🚩 AGM (draft minutes)

ANNUAL GENERAL MEETING (DRAFT MINUTES)

FOR INFORMATION ONLY

5th DECEMBER 2019 (7pm)

Total members present:  27 (20 to be quorate)                   2018 (31), 2017 (39)

  1. Minutes 2018 AGM

Accepted as a true record, no amendments, no matters arising.

PASSED

  1. Trustees Charity Commission annual report 2018/2019

Noted:

  • that paying members total 237, life members 34 and trials societies 56.
  • total membership stands at 327 (293 paying). New members 2019 (41) and 2018 (40)
  • Facebook follows 1,461, Website users 5,670 and page views 46,124
  • Society sponsored Class 3 trials 17 (average entries only 3)

PASSED (signed by Chair)

  1. Trustees Charity Commission financial report 2018/2019

Noted:

  • cash funds at year end £28,966   * not incl. Sec. & Treasurer service agreement payment (£21,837 2017/2018)
  • reserves at year end £21,402 (£17,239 2017/2018)
  • adjusted surplus of £1,6242 from 2018 championship
  • surplus of £1,051 from 2019 championship
  • surplus of £135 from 2019 Class 2 trial
  • three sheep insurance claims amounting to £328
  • ledger and accounts kept by Sec. & Treasurer inspected by Arwel Staples on behalf of the Trustees Management Committee
  • independent examination required if receipts are £25k-£500k (£16k 2018/2019) and full audit if more than £500k
  • the chair expressed the Society’s gratitude once again to the sponsors of the very successful 2019 championships – NFU Wrexham, Nick Caldwell of GB Tools, Berwyn Hill trial and CSJ

 PASSED (signed by Chair and Vice Chair)

  1. Appointment of officials 2020

a) Mr. Edward Archdale

b) Reappointment of current Trustees excluding two vacancies

PASSED

c) Trustees vacancies

Anglesey – Paul Reports elected

Flintshire – Keith Jones elected

  1. Motions

(1) Add to NWSDS rules: Any dogs used at the letting out pen at the annual NWSDS Championships (incl. Class 2 and Nursery final) should be easily identifiable e.g. by wearing a bright / florescent dog coat / jacket. Affiliated Societies are encouraged to adopt the same rule (deferred from 2018 AGM).

Proposed: Ceri Rundle Seconded: Sue Main

Amendment: to pilot 2020 and review at 2020 AGM

PASSED (for 16 / against 6)

(2) Amend current rule 9: “Judges are expected to give points gained or lost at the end of the trial to competitors who request them through the Trial’s Secretary” ADD “Under no circumstances should judges be approached directly during or after the trial. Any instance will render the member liable to disciplinary action”

Proposed:  Chair   Seconded: Vice chair

Amendment: ADD During and after the trial. “Competitors or their agents are prohibited from approaching a Judge to seek to discuss or influence the award of points. Such an approach is gross misconduct and will render them liable to investigation” ISDS rules for trials 6.2 zc.

PASSED 

 (3) Nursery Rules no.5 Current: After the 1st August a dog placed 1st to 6th in an Open trial or winning a Class 2 will be allowed to continue to compete.

New: After the 1st August a dog placed 1st to 6th in an Open trial will be allowed to continue to compete in the current season but not future years.  A dog so placed before the 1st August of the current season will be unable to compete in any future Heats.

Proposed:  Chair   Seconded: Vice chair

PASSED

(4) Trial entry criteria Current: DOSBARTH 2/CLASS 2: Dogs who have not been placed 1st or 2nd in an Open trial, held anywhere in the world

New: DOSBARTH 2/CLASS 2: Dogs who have not been placed 1st or 2nd in an Open trial, held anywhere in the world. Dogs that have won two or more Class 2 trials must run in the ‘Combined’ class if one is available.

Proposed: Chair   Seconded: Vice chair

FAILED

(5) NWSDS Class 3 sponsorship 2019 to 2021 (subject to annual review)

Take up by new and inexperienced handlers and dogs in 2019 was less than hoped so NWSDS sponsorship will unfortunately not be continued in 2020 and 2021 (Trustees decision). The total number of trials 17, total runs 40, average per trial 2.4. Cost from reserves £390.

Instead Affiliated Societies trials will be encouraged to run their own NWSDS Class 3

New entry criteria: “Handlers (not dogs) that have won no more than £15, anywhere in the world”. Entry fee £2. Prizes £5, £3, £2 or rosettes.

Amendment: UK & Ireland based handlers…..not won a single prize of more than £15

Proposed: Chair   Seconded: Vice chair

PASSED

(6) NWSDS sponsorship Mentor trials: The Society will provide financial support, if requested (max £50 per trial up to £500 per annum), for dedicated Mentor trials i.e. experienced handlers will provide mentoring at a trial open to new and inexperienced handlers (less than 5 years trialing) only or in conjunction with a local class or nursery. Mentors will accompany handlers at the post and if helpful can accompany them walking the course during their run(s).

Proposed: Chair   Seconded: Vice chair

Amendment: “non-competitive” & to pilot 2020 and review at 2020 AGM

PASSED

(7) CCDGC/NWSDS Class 2 trial: That the Vice Chair organises a standalone trial every year i.e. 2020 Anglesey.

Proposed: Chair   Seconded: Vice chair

PASSED

(8) Society Championships: The young handler competition be restricted to competitors aged 21 or under (one class only) from 2020. The John Beck trophy for winner and the Magnox trophy for best OLF (same structure as the Singles Championship). Six cash prizes to be awarded £15, £10, £5, £5, £5, £5 (total £45)    (£90 current <18 and <25)

Proposed: Chair   Seconded: Vice chair

PASSED

(9) Sheep insurance: Affiliated Trial Society’s membership includes sheep insurance in the event of any loss at a trial. It is proposed to ADD that “in the event of 2 claims being made in 2 recurring years a £50 excess per sheep will apply for the following 2 years”.

Proposed: Chair   Seconded: Vice chair

FAILED  

(10) NWSDS Disciplinary procedure: The Society currently does not have a written policy. It is proposed that the ISDS policy be adopted and adapted as necessary.

Proposed: Chair   Seconded: Vice chair

PASSED    

(11) Associated trials recommendations: To ensure consistency and fairness when a trial has 2 sessions,  entries for both sessions will be open / bookable at the same time on a ‘first come basis’ i.e. both sessions bookable on arrival. No pre booking, telephone bookings, or booking on behalf of absent handlers permitted.

To be noted in 2020 diary as: “Both sessions bookable from start time, no other bookings taken”

Proposed: Chair   Seconded: Vice chair

FAILED (for 8 / against 12)

(12) Associated trials recommendations: The entry fees for non-members of the NWSDS at all Affiliated Societies trials be £2 more than for paid up members in all classes. Membership to be determined by the competitor’s good faith.

Proposed: Chair   Seconded: Vice chair

FAILED

(13) Associated trials recommendations (fund raising): The Society encourages Trials to notify the Secretary of donations given to  charitable causes so that they can be publicised on social media (to promote the Society’s charitable status).

Proposed: Chair   Seconded: Vice chair

PASSED

(14) Associated trials recommendations: It is strongly recommended that a pen (means of containment with gate) and shed or single be included if practicable and required in order to qualify for National points. Note: may not be necessary if ISDS rules changed 2020.

To be noted in 2020 Diary as  “National qualifying points awarded”.

Proposed: Chair   Seconded: Vice chair

PASSED 

  1. Investiture of new chair and vice chair

John Whitley retired from the chair and thanked everyone present for all their help and support over the last year including the Sec. & Treasurer who also thanked John for keeping in regular contact which made working together very straightforward.

Gareth Ruggeri (Montgomeryshire) was appointed chair for 2019/2020

Paul Roberts (Anglesey) was appointed vice chair for 2019/2020

  1. Trophies 2020 draw

Rhiwlas – Glyn Ceiriog

John Jones – Llansilin

  1. Trial venues 2020

a) Championships – Red House Farm, Aberhafesp, Newtown 13/14/15 July t.b.c.

b) Class 2 Championship – Anglesey t.b.c.

c) Nursery Final – t.b.c.

d) All Wales Nursery Final – South 2020

9. RWAS

Young handlers – Erin Fflur and Elgan Jarman

PASSED

Judges – Cai Pritchard (Tues.) and Hafgan Pugh (Wed.)

PASSED

  1. Judges panel

List in 2019 diary unchanged.

  1. Annual dinner 2020

Venue to be confirmed but it was agreed that if no other alternative could be found that returning to Brookhouse Mill Denbigh would be a good option given last years success.

  1. Any other business

Farmers Guardian coverage

Agreed to ask Claire Ridge if coverage of Championships, Class 2 and Nursery final could be guaranteed and if so we would provide copy and photos.

S&T ACTION

Welsh National 2020 fundraiser

Dylan Davies reported that Merionnydd YFC will be holding an event of the 14th February 2020 

Date of next AGM 3rd December 2020