AGM notice: Agreed to only post papers to those members who do not have email
Judges panel: agreed to review / update for 2019 diary
Membership fee 2019: Agreed to prepare resolution for 2018 AGM and to increase membership for non UK members by £5 to cover cost of postage and additional administration from 2019.
Sheep insurance claims 2017: noted that payments have been completed
Safeguarding: Trustees Charity responsibilities noted & policy posted on website
GDPR: Privacy notice posted on website and noted on membership forms
Nursery Rules: Agreed to try and arrange meeting at Welsh National (after AGM) to discuss way forward on agreeing all Wales rules
Viability: Noted that on latest information to break even approximately £200 is now required.
Viability: Noted that on current information to break-even approximately £500 is required to be made each year from the Society trials. This has been accomplished on average in recent years so there is no short term financial risk but aim must be to break even e.g. requires approximately another 50 members to be recruited or £4/5 increase in subscriptions.
Public Liability Insurance: Agreed to continue with ISDS due to balance of risks associated with taking out Society cover.
New (updated) Constitution: Draft to be circulated to Trustees with email addresses and agreed to table adoption as motion at 2018 AGM.
Trustee’s responsibilities: paper shared for information to be circulated to those with email addresses.
General Data Protection Regulations (GDPR): Agreed to proceed in general on basis of ‘Legitimate Interest’ unless or until questioned by the ICO regulator (Information Commissioners Office) or further guidance is issued.
- NWSDS position / options to be discussed at next meeting.
- Agreed that Chair form a subcommittee (chair and 2 others) to meet with a similar number from SWSDTA to try and agree the same Nursery rules for both Societies before the respective 2018 AGMs i.e. before November.
Website: Agreed that only additions and changes to trials to be posted on website / Facebook page.
New handlers definition: Agreed best course is to continue as present i.e. local trials determining their own definitions
Accounts: Agreed to consolidate 3 accounts into 1 a.s.a.p.
West Bromwich B.S. Agreed to close account a.s.a.p.
Insurances: Agreed to obtain quotation for NWSDS PL cover, meet sheep loss, injury and disposal (up to £150 max. each animal – veterinary fees are not included) from Society funds (current account) and not to insure trophies.
Underpayments: Agreed that those members that have underpaid be reminded.